Data protection

As the data controller, the company Biocodex, whose registered office is established in France at 7 avenue Gallieni in Gentilly (94250) (hereinafter, the "Publisher"), undertakes to comply with the regulatory provisions applicable to the protection of personal data, in particular Regulation (EU) 2016/679 of 27 April 2016 - General Data Protection Regulation (hereinafter, the "GDPR"), on the processing that it implements on the website www.microbiotaevents.com (hereinafter, the "Website").

Data protection policy

The user can navigate freely on the Website without having to explicitly provide personal information. Nevertheless, he may be asked to provide data concerning him, for example by contacting the Publisher. In addition, the Website uses "cookies", which can send data concerning the user to third-party companies.

Each online service implemented on the Website limits the collection of personal data to what is strictly necessary and is accompanied by information detailing in particular:

The purpose of the processing (the aims) for which the personal, data collected are intended,
The legal basis of the processing,
The source of the data (if not provided by the user of the Website),
The mandatory or optional nature of the data collection,
The categories of persons concerned,
The recipients of the data,
The length of time the data is kept,
The possible existence of data transfers outside the European Union,
The rights of the person on his data and how to exercise them.

The Publisher takes all necessary precautions to preserve the security of the Website user's personal data and aims in particular to prevent them from being deformed or damaged, or from being accessed by unauthorized third parties.

In accordance with the GDPR, the user of the Website may exercise, on the data concerning him/her and by proving his/her identity, a right of access, rectification, deletion, portability, limitation, opposition, with the Data Protection Officer (DPO) of Biocodex (in English if French is not possible), by e-mail dpo[at]biocodex.com (replace [at] by @) or by postal mail: DPO BIOCODEX, 7 avenue Gallieni, 94250 GENTILLY, France; he/she also has the right to lodge a complaint with a supervisory authority.

Website Management

The purpose of this processing of personal data is to manage the Website. It allows the Publisher:

The preparation and publication of content,
To put online services offered to users (contact form, newsletter subscription, etc.),
The technical administration, in connection with the providers concerned by the treatment,
The management of security,
The production of audience and usage statistics for the online services offered to users.

With reference to Article 6(1)(f) of the GDPR, the processing is necessary for the purposes of the legitimate interests pursued by the Publisher (communication and publication on the Internet of information of an institutional, promotional and/or scientific nature).

The processing concerns:

The Publisher’s staff in charge of publishing content and technical administration of the Website,
The persons identified in the publications,
The users of the Website,
The staff of the service providers concerned.

The categories of processed data are:

Data relating to the persons who are the subject of publications (identity, functions, contact details, etc.),
Data relating to navigation on the websites (time stamps, IP addresses of users, technical data relating to the equipment and browser used by users, geolocation, cookies) and on digital platforms via sharing buttons and media (cookies and other tracers),
Data relating to the management of services offered to users,
Data related to the management of publications (purpose, deliverable, follow-up, statistics),
Data related to the management of technical services (time-stamping and purpose of requests, follow-up, follow-up data, statistics),
Statistics on the audience of websites and the use of online services offered to users.

The data can come from:

The Publisher’s staff in charge of the publication of the contents and the technical administration of the Website,
Contributors to the publications,
Website’s users,
The staff of the concerned service providers,
Third party websites (websites, social networks, search engines, etc.).

The data collected during navigation, not necessary for the functioning of the Website (such as certain types of cookies), are optional. Unless otherwise indicated, the other data collected is mandatory.

Data retention:

The published data are kept online until the site is closed, then archived for 5 years,
Data relating to exchanges with service providers are kept for 5 years at the end of the contractual relationship,
Except for legal obligations or particularly important risks, log data are kept for 6 months,
The data necessary for the production of statistics on the audience and the use of online services are kept in a format that does not allow the identification of persons by their IP address, and include an identifier (relating to the cookie) kept for a maximum of 13 months (unless the person concerned objects).

Because of their presence on the Internet, the publications may be accessible outside the European Union.

Dedicated access

The Publisher allows the user to connect to the Website using a login and a password, in order to :

Access to a global community…
Gain exclusive access to a slate of virtual events…
Dialog with world-class experts…
Access to ressources…
Etc.

With reference to Article 6(1)(f) of the GDPR, the processing is necessary for the purposes of the legitimate interests pursued by the Publisher (offer a dedicated access to personalize the communication with its Website’s users).

The processing concerns any user equiped with a personal account on the Website.

The data processed are :

ID (email address or social media ID),
Password.

These data are mandatory for the creation and the management of the user’s personal account.

The data is kept for 3 years after the user's last login.

Depending on their respective needs, all or part of the data are recipients:

the Publisher’s staff in charge of managing the contents / personalised services and the technical administration of the Website,
the staff of the service providers concerned by the Website.

Subscription to the Newsletter

The purpose of this processing of personal data is the management of newsletters relating to the websites implemented by the Publisher. It meets the following purposes:

Management of subscriptions and electronic mailings,
Elaboration of statistics related to the service.management of requests made online.

With reference to Article 6(1)(a) of the GDPR, the processing requires the consent of the data subject.

The processing concerns persons who have subscribed or wish to subscribe to the Website's newsletter. In addition (optional), the person may consent to receive communications unrelated to the Website or promotional offers from the Publisher - his data are then entered in a database intended for the management of marketing campaigns organized by the Publisher.

The categories of data processed are :

Subscriber's identity (e-mail address),
Information allowing to personalize the communication (name, first name, nickname, etc.),
Date of subscription,
Statistics related to the newsletter service.

The collection of the e-mail address is mandatory for the sending of the newsletter.

The Publisher keeps the data as long as the person does not unsubscribe (via the unsubscribe link integrated to the newsletters).

According to their respective needs, are recipients of all or part of the data:

The Publisher’s staff in charge of managing the newsletter service (departments responsible for the Website’s content and marketing departments),
The Publisher’s staff in charge of the technical administration of the websites (IT department),
The staff of the concerned service providers.

As the newsletter service may be provided by a third party, all or part of the data may be transmitted outside the European Union.

The user of the Website may withdraw his/her consent at any time via the unsubscribe link integrated into the newsletters.

About cookies

The Publisher uses various computer "cookies" on the Website to measure the audience and integrate services to improve the interactivity of the Website.

What is a computer “cookie”?

A computer "cookie" is a text file that may be deposited on a user's terminal during navigation on a website. Cookies are an important tool that allows organizations to gain insight into the online activity of their users.

How it works: usually small and identified by a name, it is sent to the user's browser by the website visited. The browser will keep it for a certain period of time, and will send it back to the website each time it is reconnected. In principle, cookies can be easily viewed and deleted.

In themselves, cookies are harmless because they do not contain executable code. They perform important functions for websites: they can be used to store a customer account ID, browsing preferences, track browsing for statistical or advertising purposes, etc.

However, cookies can store enough data to identify a user without his or her consent and, in some cases, can be used to create profiles of individuals. This is why it is necessary that the management of cookies be controlled within the framework of data protection.

Controlling the deposit of cookies

The user can prevent cookies from being deposited on his or her terminal or delete existing ones by setting his or her web browser accordingly. For instructions on how to manage cookies, the user can refer to the help sections of their browser.

Please note, however, that deactivating cookies in the web browser may cause malfunctions on the Website and on other websites.

Types of cookies

In general, cookies can be classified in three different ways: by origin, by lifetime, by purpose.

Provenance

First-party cookies – These cookies are placed on the visitor’s terminal directly by the website visited.

Third-party cookies – These cookies are placed on the visitor’s terminal by a third party organization, such as an advertiser.

Duration

Session cookies – These cookies are temporary and expire when the browser closes or at the end of the visit (session).

Persistent cookies – This category includes all cookies that remain on the visitor’s device until they are deleted. They can be deleted manually or automatically (depending on the expiry date of the cookie or when the browser is closed if configured as such).

The purposes proposed by these third parties use cookies directly deposited by these services. Through these cookies, these third parties may collect and use the user's browsing data on their own behalf in order to offer, for example, targeted advertising and content based on the user's browsing history. For more information, the user can consult the privacy policy of these third parties via the cookie management module set up on the Website.

By default, these third-party cookies are not deposited. The user can consent to their deposit in the cookie management module or directly via a contextual consent request, for example by activating the playback of an external video. The user can indicate his preferences, either globally for the Website, or service by service. They can change their choices at any time by calling up the cookie management module via a permanent link located at the bottom of the page.